Clear Radar Upgrade Industry Week

Clear Radar Upgrade Industry Week Meeting Minutes

8-10 April 1997

The Clear Radar Upgrade (CRU) Industry Week commenced at 1200 on 8 April 1997 at Bldg 370, Robins AFB, GA. Lt Chris Biegun, ESC/TN-3 CRU Project Leader, welcomed the industry and Government attendees (Attachment 1) and gave an overview of the agenda (Attachment 2). Lt Col Gerry Kuchinsky, AFSPC/DRCS Command lead for CRU, presented an overview of the CRU program and objectives (Attachment 3). The last activity of the afternoon was a tour of the PAVE PAWS site located on Robins AFB.

On 9 April 1997 the industry meeting reconvened at the Museum of Aviation located outside Robins AFB. The purpose of this portion of the meeting was for Industry and the Government to review the draft CRU Request for Proposal (RFP) available on Hanscom Electronic RFP Bulletin Board (HERBB) and to provide an opportunity to answer any questions on the part of industry. All questions asked during the meeting and the responses will be available on HERBB. Please note that answers are subject to change.

Mr. Jack Tyrrell, SenCom, began the review with a presentation of the CRU Government risk matrix. The risk matrix lists the CRU Program risks assessed by the Government. A modified version of the matrix will be incorporated in the RFP as an attachment to the Instructions for Proposal Preparation (IFPP). Ms. Patricia Opheen, COEPA-PM-M, presented the Corps of Engineers (COEs) comments to the risk matrix. The COE comments will be reflected in the next version of the risk matrix that will be posted on HERBB.

Mr. Robert Powell, SenCom, presented the Statement of Objectives (SOO). The SOO expresses the basic, top-level objectives of the CRU acquisition. In accordance with acquisition reform initiatives, the SOO is provided in the RFP in-lieu of a Government-written Statement of Work (SOW). Mr. Powell stated that the Government will not be requiring the offeror’s to provided a SOW for the design and construction CLINs, but only for the system integration portion of the proposal.

Lt Biegun, presented Section M of the RFP, Evaluation Factors for Award. This document contains the evaluation factors that form the basis for evaluation of the offerors proposal.

Mr. Powell briefed the Instructions for Proposal Preparation that will be contained in Section L of the RFP.

Mr. Tyrrell presented the CRU Systems Integration Technical Requirements Document (TRD).

Lt. Biegun presented the CRU Award Fee Plan.

Lt Biegun reviewed the CRU Government Furnished Property List (GFP). The GFP list is composed of all the Government Furnished Equipment (GFE) and Government Furnished Information (GFI) that will be available on the CRU contract.

On 10 April 1997 the RFP review meeting reconvened at the Museum of Aviation. Government and industry continued the RFP review.

Ms. Opheen started the morning with an overview of the facilities requirements. Ms. Opheen addressed comments and questions to the Facilities TRD and Special Contract Requirements (SCRs) that were provided by industry. Industry was primarily concerned about how to discriminate between the minimum requirements in the documents as opposed to what items were just design recommendations (and not requirements). The facilities portion of the RFP was scheduled for a detailed review following the industry meetings so therefore discussion was deferred until the next update of the design package.

Ms. Themoula Poirier, contracting officer for ESC/TNK, presented Section A-K of the model contract.

Ms. Susan Wojewuczki, SenCom, discussed the Contract Data Requirements List (CDRL). A draft CDRL list is available for the systems integration portion. The facilities design and construction submittals are contained in the Facilities TRD and SCRs. An integrated CDRL containing the facilities design and construction and the systems integration data items will developed for the next update of the CDRL.

The Industry Week activities adjourned at 1300 on 10 April 1997. The Government elected not to develop the evaluation standards with industry. The evaluation standards will be developed and will be available for review and comments by industry on HERBB. Lt Biegun thanked all participants for the helping to make the CRU Industry Week a success and encouraged industry to continue to submit comments to the RFP package. The next draft of the CRU RFP is scheduled for release on HERBB on or about 7 May 1997.

Any comments on these meeting minutes or future correspondence should be directed to Ms. Poirier or Ms. Alloria Harris at the ESC Contracting Office.

CRU Industry Week Meeting

Attendance List

9-10 April 1997

Name                     Organization                Phone             

Anderson, Ken            ABKJ, IUC                   907-274-3660      

Baldwin, Charles         CEPOA-CO-ERA                907-552-9260      

Biegun, 1Lt Chris        ESC/TN-3                    617-377-6634      

Broadway, Mike           Lockheed Martin Corp.       912-923-4266      

Cash, Larry              Cash Barner Architects      907-258-7777      

Coy, Maj Tim             21 SW/XPR                   719-556-4074      

Entsminger, Arlen        Raytheon Electronic         508-440-3057      
                         Systems                                       

Francois, Bob            Raytheon Electronic         508-440-3980      
                         Systems                                       

Franz, Jim               XonTech                     719-572-8806      

Grasso, Mike             Lockheed Martin             609-486-5545      

Green, Warren            MITRE                       617-271-5028      

Hancock, Richard         CEPOA-EN-TE                 907-753-5704      

Hardy, Dennis            CEPOA-PM-CX                 907-753-5730      

Harris, Alloria          ESC/TNK                     617-377-7247      

Harris, Gene             XonTech                     510-256-1277      

Hathaway, Mel            XonTech                     719-572-8869      

Holibonich, Steve        Lockheed Martin             315-456-1172      

Johnson, Eric            21 CES/CECR                                   

Joseph, Aaron            Cash Barner Architects      907-258-7777      

Kagarise, Jack           HQ AFSPC/DRCS (STA)         719-554-3377      

Kouke, Les               Kaman Sciences              719-591-3581      

Kuchinsky, Lt Col Gerry  HQ AFSPC/DRCS               719-554-3554      

Lipka, Pat               MITRE                       617-271-5133      

McElreath, Lt Col Don    HQ USSPACECOM/JS            719-554-3890      

Ness, Rolf               CEPOA-CO-FR                 907-353-6126      

O'Kane, Patrick          XonTech                     510-256-1277,     
                                                     Ext. 110          

O'Leary, Jim             ESC/AXEC                    617-377-8587      

Olson, Gus               CEPOA-CO-FR                 907-353-7855      

Opheen, Patricia         CEPOA-PM-M                  907-753-2689      

Poirier, Themoula        ESC/TNK                     (617) 377-9457    

Powell, Robert           ESC/TNG (SenCom)            617-377-4687      

Pressley, James          FPE Roen Eng                907-561-1666      

Punchard, Rex            Raytheon Electronic         508-490-4016      
                         Systems                                       

Rice, Gary               FPE Roen Eng                907-561-1666      

Schaalman, Don           Raytheon                    508-440-2980      

Sovaiko, Maj Steve       Det 4 AFOTEC/GSS            719-554-7027      

Strecker, Ed             AFSPC CSS/SCMV              719-554-5549      

Theno, Steve             FPE Roen Eng                907-561-1666      

Tribit, Robert W.        Lockheed Martin             609-486-5033      

Tyrrell, Jack            ESC/TN-3 (SenCom)           617-377-1076      

Van Horn, Ray            HQ AFSPC/CECE               719-554-5204      

West, Grandin            Frontec                     907-272-2797      

Wiedmaier, Ric           CEPOA-CO-FR                 907-353-7828      

Wojewuczki, Susan        ESC/TNG (SenCom)            617-377-3412      

Yotsuuye, Capt Bobby     HQ AFOTEC/TSF               505-846-1022

Industry Week Agenda

8-11 April 1997

Tuesday, 8 April

1200 Brief Industry Participants on Plans

1330 Tour of PAVE PAWS Site

1630 Wrap-up

Wednesday, 9 April

0800 Question and Answer Ground-rules

0900 RFP System Level Review

1200 Lunch

1330 RFP Review Cont.

1730 Wrap-up

Thursday, 10 April

0800 RFP Review Cont.

1200 Lunch

1630 Brief on Standards Preparation

1730 Wrap-up

Friday, 11 April

0800 Break into Standards Working Groups

1200 Lunch

1500 Wrap-up Standards Working Groups

1600 Action Items and Close Industry Meeting